The Smart Documents Blog
Take Back Control from Information Overload — With AI
AI-Powered DMS: Reclaiming 2–5 Hours Daily in the Modern Workspace
The 50% Productivity Leap: AI in Document Management (2025 Benchmarks) As of january 2026, AI integration in document management systems (DMS)—through tools like Celiveo 365 Enterprise Edition, generative drafting (e.g., Copilot 365, Claude for Work), and automated workflows—has accelerated productivity gains beyond 2024 projections. McKinsey's latest report estimates a 40–65% uplift in document-related tasks, reclaiming 3–6 hours daily for knowledge workers. This stems from reducing "information friction": search times down 70%,...
Your Documents Unlock AI Corporate Memory Power
To gain a competitive edge with Celiveo 365 AI DMS, capture key employee-generated documents: project reports, contracts, meeting notes, sales proposals, technical troubleshooting, market insights, process improvements, and compliance records. This builds a secure corporate memory, reducing search time, preserving knowledge, accelerating decisions, and boosting productivity with a ROI up to 1000%.
How Celiveo 365 addresses AI Privacy, prevents AI-leaks for documents and queries
**Celiveo 365 AI-DLP** is an Azure-based artificial intelligence feature integrated with Microsoft Universal Print. It uses advanced natural language processing to scan print jobs in real-time, detecting and blocking sensitive personally identifiable information (PII) and protected health information (PHI) before printing, preventing data leaks while ensuring compliance with regulations like GDPR and HIPAA. (48 words)
Revolutionizing Print Security: Exploring Celiveo 365 AI-DLP
Discover Celiveo 365 AI-DLP – the ultimate AI-driven solution for preventing data leaks in Microsoft Universal Print. Explore benefits, impressive ROI, transparent workflows, and intuitive printer interactions for enhanced security and compliance.
The Query Quotient: Elevating AI Document Management to New Heights
Overview of AI Queries in AI-Powered Document Management Systems AI-powered document management systems (DMS) such as Celiveo 365 (https://celiveo.com) enable employees to capture docments then perform queries such as semantic searches, summarizations, extractions, and natural language interactions with documents (e.g., "Summarize risks in this contract" or "Extract key clauses from invoices"). Each type of solution has its differences, i.e. in term of information silos, extended capture capabilities, elasticity and security. While exact...
Why 90% of Enterprises Leak Secrets to AI Public LLMs in 2025
Billions of daily queries, zero control—your data is training tomorrow’s competitorsIn 2025, enterprise users—particularly knowledge workers in sectors like IT, finance, and professional services—are leveraging public AI engines (such as ChatGPT, Claude, or Gemini) for information retrieval at a remarkably high frequency, often through natural language queries for tasks like research, summarization, and quick analysis, despite the inherent risks tied to these models' data practices. Frequency of Use Adoption has surged, driven by the...
Seizing the $6.4 Billion Surge: US market for AI-Powered Document Management SaaS in 2026
The Total Addressable Market (TAM) for AI-powered document management Software as a Service (SaaS), such as Celiveo 365, in the US represents the total revenue opportunity if a provider captured 100% of the demand for these solutions. This niche combines AI-driven features (e.g., intelligent data extraction, semantic search, and automation via OCR, NLP, and machine learning) with SaaS delivery models, focusing on cloud-based scalability for enterprises handling unstructured documents like invoices, contracts, and reports. Based on aggregated...
Microsoft CSP now propose Pure Azure Secure Cloud Print solutions
In today's hybrid work environment, Microsoft CSP clients are eager to modernize their infrastructure on Azure, but many are still tethered to outdated on-premises print management systems reliant on local servers, print drivers, and agents. This not only hampers scalability and security but also drains IT resources. As a trusted Microsoft Cloud Solution Provider (CSP) or CSP Reseller, you have the perfect opportunity to guide them toward a fully cloud-native future such as Celiveo 365 – the effortless, enterprise-grade extension to Microsoft...
Celiveo 365: The Ultimate Cloud Print Solution for Lexmark
In the evolving landscape of enterprise printing, organizations seek true Cloud solutions that combine efficiency, security, and ease of use. Celiveo 365 stands out as the best, safest, and easiest cloud print management solution for both current and legacy Lexmark printers and multifunction printers (MFPs). By leveraging advanced cloud technology, robust cybersecurity, and seamless integration with Microsoft Universal Print, Celiveo 365 transforms print management into a streamlined, secure, and cost-effective process. This article explores...
Celiveo 365 vs. Other Print Management Solutions: the facts
Why Celiveo 365 Wins for Full Cloud Print Management Print and Document Management as a True Cloud-Native SaaS on Azure PaaS Celiveo 365 Advantage: Built from the ground up as a Software-as-a-Service (SaaS) solution on Microsoft Azure Platform-as-a-Service (PaaS), Celiveo 365 eliminates the need for on-premises infrastructure, virtual machines (VMs), or print servers to print, scan and process/archive documents. It’s fully elastic, with no OS vulnerabilities, patches, or reboots required. Competitor Weakness: Most other solutions (e.g., YSoft...
How to add a powerful Follow-me pull print to Microsoft Universal Print
Celiveo 365 stands out as a highly effective solution for adding follow-me printing, also known as pull printing, to Microsoft Universal Print due to its seamless integration, advanced security features, and robust functionality tailored to enterprise needs. Celiveo is not another print solution on the side of Universal Print, it is directly injecting advanced features inside the outstanding Cloud Print architecture developed by Microsoft. The Exact Definition of Follow-me Print AKA Pull Print for Universal Print "Follow-Me Print" (sometimes...
How to fully succeed a Microsoft Universal Print project
The future of corporate documents management is Cloud-based and Microsoft Universal Print is definitely a game changer, it eliminates print servers and makes driverless printing a reality. Universal Print by Microsoft disrupts the print management business by offering deep integration into Windows 10/11, driverless printing for a much simplified print process and a significant print cost reduction. Microsoft Universal Print also boasts a "Universality" that means a lot to clients who want a brand-agnostic Print Management solution, and be...
The Ultimate Guide to Microsoft WPP – Windows Protected Print Mode
The Ultimate Guide to Microsoft WPP, Windows Protected Print Mode, that Forces Businesses to Adapt In the ever-evolving world of technology, innovation knows no bounds. Microsoft's latest development, Windows Protected Print Mode, is set to revolutionize the printing industry, leaving businesses and printer vendors with no choice but to follow and adapt very quickly. With the new Microsoft Windows Protected Print Mode architecture announced in October 2024, all print solutions relying on printer driver and/or PC agents are a road to nowhere....
Microsoft Universal Print and card readers: how to combine them seamlessly
Celiveo 365 enhances Microsoft Universal Print by integrating card readers into printers, adding essential features for secure user authentication. This cloud-based solution improves printing management, compliance, and document security, especially for industries like healthcare. Celiveo 365 allows authorized users to release print jobs, thus safeguarding sensitive information.
The Ultimate guide to Microsoft Universal Print
Streamlining Printing in the Modern Workplace: The Benefits of Microsoft Universal Print for Large Companies and its current limitations In today’s fast-paced, technology-driven business landscape, large companies face the challenge of managing complex IT infrastructures while ensuring seamless operations for their workforce. One often-overlooked yet critical aspect of this infrastructure is printing and scanning. For organizations with hundreds or thousands of employees spread across multiple locations, traditional print management can...
Transforming Printing with Microsoft Universal Print and Celiveo 365
Microsoft Universal Print, enhanced by Celiveo 365, transforms the printing industry by eliminating print servers and enhancing secure cloud printing. This cloud-based solution improves efficiency, reduces costs, and ensures data security through encryption. Organizations adopting these innovations can streamline print management, enhance user experience, and promote sustainability in their printing practices.
Celiveo 365 Guide: Save Time, Build Corporate Memory, and Secure Documents in the Cloud
In today’s fast-paced world, businesses lose hours searching for documents and face cloud security risks. Celiveo 365, a native Azure SaaS solution, solves this by letting users capture documents and web pages with a simple Ctrl-P, automatically building a secure corporate knowledge base—your company’s living “memory.”
Unlocking the Power of Cloud Printing: How to Print to a Cloud Printer Hassle-Free
In today's fast-paced digital world, cloud printing has revolutionized the way we print, scan and share documents. Gone are the days of being tethered to a specific printer or wasting precious time transferring files to a USB drive. With the power of cloud printing, you can effortlessly send print jobs to a cloud printer from any device, anytime, anywhere. At Celiveo, we understand the importance of seamless connectivity and hassle-free printing. That's why we have developed a comprehensive guide to help you unlock the true potential of cloud...
Print Servers: How To Move To The Future
The office printing industry historically stagnated but experienced transformative change with the COVID-19 pandemic and the rise of Cloud solutions in 2021. Microsoft Universal Print, launched in 2022, provided a comprehensive cloud-based print infrastructure, challenging traditional print management and reducing reliance on on-premise solutions, emphasizing security and efficiency.
The Ultimate Guide to Universal Print Server
The Ultimate Guide to Universal Print Server outlines how a cloud-based Print Management solution simplifies network print management, integrates seamlessly with various printer models, and offers centralized control. It enhances security, reduces costs, and supports remote work. The guide discusses implementation, benefits, key features, comparisons to traditional solutions, best practices, and future trends.