Celiveo 365 vs. Other Print Management Solutions: the facts

Why Celiveo 365 Wins for Full Cloud Print Management

1. Print and Document Management as a True Cloud-Native SaaS on Azure PaaS

• Celiveo 365 Advantage: Built from the ground up as a Software-as-a-Service (SaaS) solution on Microsoft Azure Platform-as-a-Service (PaaS), Celiveo 365 eliminates the need for on-premises infrastructure, virtual machines (VMs), or print servers to print, scan and process/archive documents. It’s fully elastic, with no OS vulnerabilities, patches, or reboots required.
• Competitor Weakness: Most other solutions (e.g., YSoft Cloud, HP Secure Print, LRS, Papercut) rely on local agents and/or legacy on-premises code moved to VMs in the cloud, requiring OS updates, reboots, and maintenance that disrupt printing operations. They all rely fully on heavy software installed on all or some PC, without it the solution can’t run. Some even require VPNs. These “lipstick on a pig” solutions increase cost, complexity and risk.

2. Unmatched Cybersecurity with Zero-Trust Architecture

• Celiveo 365 Advantage: Employs a Zero-Trust-Access architecture with AES256-GCM encryption, TLS 1.2/1.3, and ECC certificate chains for all communications. 24×7 audit of the Celiveo 365 Cloud infrastructure by Azure Cloud Defender CSPM ensure compliance with stringent standards like ISO 27001:2022, HIPAA, and SOC-2. User data (e.g., PINs, badge numbers) is stored as SHA256 hashes, making it impossible to decrypt an reuse, and here is no other user information (PII) stored in Celiveo 365 Cloud app, all information is in Entra ID.
• Competitor Weakness: Most solutions lack ISO 27001:2022 certification (or have non-Cloud 2013 versions) and rely solely on TLS for data flow, leaving them vulnerable to man-in-the-middle attacks or insider threats. All store user information in databases, some store unencrypted user data, increasing breach risks.

3. Seamless Integration with Microsoft 365 and Universal Print

• Celiveo 365 Advantage: Deeply integrated with Microsoft Universal Print, Microsoft Entra ID SSO, and Azure, Celiveo 365 extends enterprise-class features like pull print, card reader support, AI-DLP (Data Loss Prevention), direct scan to OneDrive, and Power BI reporting without requiring additional software or gateways. It supports driverless printing and also provides secure pull print for any IPP-compatible network printer.
• Competitor Weakness: Printer manufacturer solutions are often brand-specific, limiting compatibility. Other third-party solutions may run parallel to Universal Print, requiring additional software or gateways, which increases complexity and cost and limit seriously the scalability. Universal Print alone lacks advanced features like badge authentication, MFP access control or scan-to-cloud capabilities.

4. High Availability and Disaster Resilience

• Celiveo 365 Advantage: Edge Computing technology runs intelligence at the printer level, ensuring High Availability authentication, rules and usage tracking functionality even during internet or cloud outages. No on-premises PCs, servers, or gateways are needed, reducing points of failure.
• Competitor Weakness: Competitors relying on VMs or on-premises infrastructure such as agents or “mesh” software face downtime risks during OS updates or network outages. Some solutions require local gateways, adding points of failure and maintenance overhead.

5. Cost Efficiency and Simplified Management

• Celiveo 365 Advantage: Eliminates print servers, drivers, and local software, reducing Total Cost of Ownership (TCO) by up to 10x compared to traditional solutions. A simple per-user, per-month subscription model (similar to Microsoft 365) avoids hidden costs for traffic or storage. Web-based management and Power BI reporting streamline IT operations.
• Competitor Weakness: Legacy solutions require costly server maintenance, driver updates, and IT support. Printer-specific solutions lock customers into single-vendor ecosystems, increasing costs when migrating printer brands.

6. Scalability and Flexibility for Hybrid Work

• Celiveo 365 Advantage: Supports printing from any device (Windows, macOS, iOS, Android, Chromebooks) and location with internet access, ideal for hybrid work environments. Features like mobile print, NFC authentication, and scan-to-SharePoint/OneDrive enhance productivity. Available across multiple Azure data centers globally for optimal performance.
• Competitor Weakness: Many solutions lack robust mobile printing or cross-platform support, limiting flexibility. Some require complex setups for remote printing, hindering hybrid work adoption.

7. Vendor-Agnostic and Future-Proof

• Celiveo 365 Advantage: Works with any printer brand, protecting investments and allowing seamless fleet transitions without additional licensing costs. Continuous updates via SaaS ensure access to new features without manual intervention.
• Competitor Weakness: Printer manufacturer solutions are often proprietary, locking customers into one brand. Other third-party solutions may require special hardware or adapters, to deploy and maintain software on all PCs, increasing costs during deployment and upgrades.

Key differences

• Security First: ISO 27001:2022 certified, Zero-Trust architecture, and daily compliance audits ensure unmatched document and data protection.
• True Cloud: Native Azure PaaS solution eliminates print application servers, print servers, printer agent on PCs, printer drivers, and VMs, delivering a pure SaaS experience.
• Microsoft Synergy: Enhances Universal Print with enterprise features like pull print, AI-DLP, Power BI reporting and full SSO integration with Entra ID.
• Cost Savings: Up to 10x lower TCO with no infrastructure costs and a predictable subscription model.
• AI Data Loss Protection: keep your sensitive data securely within your digital environment with AI detection of PII/PHI in document before their release on printer.
• Hybrid Work Ready: Supports any device, anywhere, with High Availability even during outages for offline walk-up activities such as copies or fax.

Q&R

• Question: “We’re happy with our current print management solution.”
• Response: Traditional solutions rely on costly servers, local software and printer drivers, which Celiveo 365 eliminates, reducing TCO and enhancing security with Zero-Trust and daily audits. Plus, our Microsoft 365 and Entra ID integration simplifies management and increases security. Try our 30-day free trial to see the difference.

• Question: “We don’t use Microsoft 365 or Universal Print.”
• Response: Celiveo 365 complements Microsoft Universal Print with a local agent for MacOS and Windows when driverless Azure Cloud print queues can’t be used, and our vendor-agnostic approach supports any network printer, making it a flexible solution for any cloud environment. The only core requirement is to use Microsoft Entra ID as a corporate user directory, since Celiveo 365 is built on that user security, SSO, MFA and groups management.

• Question: “Security is a concern with cloud printing.”
• Response: Celiveo 365 uses AES256 encryption, Zero-Trust architecture with a ECC-P256 certificates forest, and daily Azure Cloud Defender audits to ensure compliance with 14 security norms. Celiveo is also ISO 27001:2022 and ISO 9001:2015 certified, far exceeding traditional solutions.

Call to Action!

• Try our 30-day free trial of Celiveo 365 to experience its ease of use and security.
• Get a demo to showcase integration with Microsoft 365 and advanced features like pull print and Power BI reporting.
• Visit www.celiveo.com or contact our team through our contact form  at +1 (208) 899-4679 (USA) or +33 (0) 146 948 010 (Europe) or (+65) 9271 2329 (Asia-Pacific) for more details.