In the evolving landscape of enterprise printing, organizations seek true Cloud solutions that combine efficiency, security, and ease of use. Celiveo 365 stands out as the best, safest, and easiest cloud print management solution for both current and legacy Lexmark printers and multifunction printers (MFPs). By leveraging advanced cloud technology, robust cybersecurity, and seamless integration with Microsoft Universal Print, Celiveo 365 transforms print management into a streamlined, secure, and cost-effective process. This article explores why Celiveo 365 is the ideal choice for organizations using Lexmark printers, MFP and copiers.
Unmatched Ease of Use for Cloud print and scan
Celiveo 365 is designed with simplicity at its core, making it an intuitive solution for businesses of all sizes. Unlike traditional print management systems that rely on complex on-premises servers and drivers, Celiveo 365 operates as a full Software-as-a-Service (SaaS) solution on Microsoft Azure. This eliminates the need for local infrastructure, reducing setup time and IT overhead. Administrators can manage Azure print queues, configure printers, and track usage through a web-based console, accessible from anywhere, without requiring specialized technical expertise.
For end users, Celiveo 365 offers a seamless experience. Print jobs can be submitted from Windows, macOS, smartphones, Chromebook or tablets using Microsoft Universal Print queues or the Celiveo 365 Print app, it is also easy to print from iOS and Android. Users can authenticate at Lexmark printers using PINs, proximity cards, or smartphones with NFC tags or QR codes, making document retrieval straightforward, secure and efficient. The solution supports Lexmark eSF-compatible printers (versions 5, 6, and 7) with an embedded agent that integrates directly with the printer’s screen to communicate with the Cloud, card reader and list, release, or delete print jobs, enhancing user convenience and the overall Lemark print and scan security.
For legacy network printers, Celiveo 365 employs the Universal Printer Endpoint (UPE), a lightweight IoT service that ensures Cloud Print compatibility for IPP 2.0 compliant printers without compromising functionality. This plug-and-play approach allows organizations to modernize their print infrastructure without replacing existing hardware, making Celiveo 365 accessible and easy to deploy across diverse printer fleets.
Industry-Leading Cloud Print & Scan Security
Print and scan security is a critical concern in cloud printing and scan, as printers are often vulnerable entry points for cyberattacks. Celiveo 365 addresses these risks with a Zero-Trust-Access architecture based on a ECC-P256 certificates forest, ensuring that every communication is treated as potentially hostile until verified. As a pure Cloud Print SaaS Built on Microsoft Azure PaaS, Celiveo 365 employs advanced encryption protocols, including AES256 for documents data and TLS 1.2/1.3 for transmission, protecting sensitive information from interception or unauthorized access.
The print solution’s certificate-based communication security, using ECC-P256 certificate chains, prevents man-in-the-middle attacks and ensures that only authorized users can access print jobs. Celiveo 365 also features a non-exportable certificate chain stored securely within the printer’s certificate vault, adding an extra layer of protection. Even in the unlikely event of a certificate breach, repetitive authentication failures trigger a lockout mechanism, thwarting unauthorized access attempts.
Celiveo 365 enhances security by allowing to isolate printers on a VLAN, reducing exposure to local network vulnerabilities. Unlike traditional print setups where PCs communicate directly with printers, Celiveo 365 acts as a sanitation layer, ensuring that printers only connect to the cloud service. This minimizes risks from rogue technicians or malware, as demonstrated by a pentest conducted by Direct Defense, which highlighted the dangers of unsecured printer access.
Moreover, Celiveo 365 complies with stringent security standards, including ISO 27001:2022, HIPAA, and SOC-2, with 24/7 monitoring by Cloud Security Posture Management (CSPM) and Cloud Workload Protection Platform (CWPP). Combined with data hosting in the Azure region of choice for each client, this ensures continuous protection and compliance, making Celiveo 365 a trusted choice for industries handling sensitive data, such as healthcare and finance.
Cloud Print, optimized for Lexmark Printers
Celiveo 365 latest edition is tailored for Lexmark printers, using a Celiveo 365 native embedded agent offering deep integration with both current eSF-compatible models and legacy IPP 2.0 compliant devices. For modern Lexmark printers, the Celiveo embedded agent runs directly on the device, leveraging the printer’s eSF framework (versions 5, 6, and 7) to provide advanced features like pull printing, access control, and usage tracking. This agent communicates directly with Microsoft Universal Print and Azure, ensuring fast and secure print job processing without relying on intermediary servers.
For legacy printers without embedded agent capability or eSF compatibility, Celiveo 365 uses the Universal Printer Endpoint (UPE), a Windows-based IoT service that enables cloud printing capabilities without requiring hardware upgrades. This ensures that organizations can continue using their existing Lexmark fleet while benefiting from modern cloud print management.
Celiveo 365 also supports Microsoft’s Windows Protected Print Mode (WPP), ensuring compatibility with Windows 10, 11, Windows 365, and Azure Virtual Desktop environments. By eliminating the need for printer drivers and local agents, Celiveo 365 reduces potential print security vulnerabilities and simplifies IT management, aligning perfectly with Lexmark’s cloud-ready strategy.
Cost Efficiency and Scalability of Cloud Print on Lexmark
Celiveo 365 eliminates the need for on-premises print and print application servers, which can cost organizations up to $800 per month per server. By moving print management to the cloud, it reduces infrastructure costs, maintenance, and licensing fees. The subscription-based model offers flexible pricing—per-user, per-month, or pay-as-you-go—similar to Microsoft 365, ensuring predictability and scalability.
The solution’s high-availability technology ensures uninterrupted user authentication and tracking for walkup activities even during internet outages, as authentication and tracking occur locally at the printer level. This reduces downtime and enhances productivity, particularly for organizations with large or distributed printer fleets. Additionally, Celiveo 365’s integration with Power BI for print and scan provides detailed usage reports, enabling organizations to optimize printer usage, enforce print rules, and reduce waste, further driving cost savings.
Seamless Integration with Microsoft Universal Print, Entra ID
Celiveo 365 enhances Microsoft Universal Print by adding enterprise-class features such as AI-driven Data Loss Prevention (DLP), advanced pull printing, and MFP access control with card reader, PIN code, NFC. As a Microsoft Azure-native app, it integrates seamlessly with Microsoft 365, feature Entra ID single sign-on (SSO) and ensuring a unified user experience. This deep integration eliminates the need for side-by-side solutions, providing a streamlined and efficient print management process.
By supporting all IPP 2.0-compliant printers and many printer brands natively using a Celiveo 365 embedded agent, Celiveo 365 extends its compatibility beyond Lexmark to virtually any network printer, offering flexibility for organizations with mixed printer fleets. However, its optimization for Lexmark devices ensures unparalleled performance, security and reliability on the Cloud for Lexmark users.
Conclusion
Celiveo 365 is the best, safest, and easiest cloud print solution for Lexmark printers due to its user-friendly design, robust cybersecurity, and tailored compatibility with both current and legacy Lexmark devices. By eliminating print servers, leveraging Microsoft Universal Print, and prioritizing security through Zero-Trust-Access and advanced encryption, Celiveo 365 delivers a cost-effective and scalable solution that meets the needs of modern enterprises. For organizations seeking to streamline their print management while ensuring security and efficiency, Celiveo 365 is the clear choice.
For more information or to explore a 30-day free cloud print trial, visit www.celiveo365.com or contact the Celiveo sales team.
